Recruitment agencies
Close mandates from the CVs you already own, send clients CVs that have passed QC, and see every recruiter's pipeline in one click.
AI recruitment software
All of recruitment.None of the chaos.
ScoutYard finds the right candidate in the CVs you already have, checks every CV before it goes out, and tracks each hire to joining day. AI does the heavy lifting. Your team makes every decision.
app.scoutyard.co
Branch Manager, Retail Banking
Northwind Bank · Pune · 2 positions
Role created
JD dropped in. AI fills every field.
IndustryBFSI, retail banking
LocationPune
Experience8 to 12 years
Team size10 or more
NJ
Neha JoshiRuns a 14 person branch in Pune. Ten years in retail banking.
IS
Imran ShaikhNine years in branch banking, leads a team of 11.
Short on CVs? 120 added in bulk from job portals
Questionnaire built from the JD. Calling sheet ready.
Currently handling a branch of 10 or more
Expected CTC and notice period captured
Open to Pune, consent recorded
Nothing reaches the client without a check.
QC Pending
QC Approved
Shared with Northwind Bank, answers laid out
Rounds marked, invite sent in two clicks.
First round · Thu 11:00, on site
Final round · Mon 15:30, video
Offer released
Every offer followed to day one.
Offer accepted
Resignation sent
Resignation accepted
Joined
Neha Joshi joined on 3 Nov
One role, start to joining day. Sample data.
Built with 30+ years of on ground recruitment experience.
What is ScoutYard?
ScoutYard is AI hiring ecosystem for recruitment agencies and HR teams. It searches your own candidate database in plain words, parses 100 CVs in under 30 seconds, puts a quality check on every CV before it reaches a client or hiring manager, and tracks every selected candidate to joining day. It works with Outlook, Gmail and WhatsApp, and was built inside a working recruitment consultancy having 30+ Years on ground experience.
- AI job creation
- AI candidate search
- Bulk CV parsing
- QC before sharing
- Joining tracker
- One click analytics
Same open roles. Different week.
With today's tools, most roles start with a fresh portal search, even when the right person is already in your system. With ScoutYard, every role starts with the CVs you already have.
What changesYour current setupWith ScoutYard
Old CVs searched for a new role
RarelyUntouched
Every roleSearched
Time to first shortlist
Days of portal diggingDelayed
30% fasterOn time
Shortlist quality
Hit and missRejected
40% betterAccepted
Roles one recruiter can handle
At capacityStretched
2xRoom to spare
Selected candidates before joining
Found out on day oneUnknown
Tracked every stepOn track
Measured over 4 months across 800+ live roles inside a working recruitment consultancy.
Most hiring tools store CVs. ScoutYard finds the right one in them.
Your hiring stack is a crime scene.
One tool from open role to joining day.
Faster closures. Better CVs. Lower external costs.
CVs sit across job portals, inboxes, Excel sheets and WhatsApp. Your ATS stores them, but nobody can find the right one when a role opens, so the team pays to search again. Recruiters spend their day on admin instead of on candidates.
- The same candidate found, and paid for, twice
- CVs shared without a proper check, then rejected
- Selected candidates who go quiet before joining day
ScoutYard's AI does the reading, searching and parsing. Your QC head checks every CV before it goes out, and your team keeps every decision. Every match shows the AI's reasoning and the evidence behind it.
- AI search across every CV you already own
- A QC step before any CV goes out
- A joining tracker that follows each hire to day one
Roles close faster because the shortlist starts in your own database. You spend less on portals and agencies, because more roles close from candidates you already have. Hiring managers and clients see stronger CVs. Recruiters get their hours back for the part software can't do: understanding candidates.
- 30% faster median time to a shortlist
- 40% better shortlist quality
- 2x recruiter efficiency
- 30% lower external sourcing cost over time
Measured over 4 months across 800+ live roles inside a working recruitment consultancy.
Tracker_final_v4.xlsx
Rahul KCTC?
Meera Isent?
Imran Sdup
Inbox
CVs for Branch Manager47 unread
Re: Re: Fwd: shortlist2d
WhatsApp
Any update on the candidate?09:14
NoteCall back Rahul??
CVs_final_FINALRahul_updated.pdfDuplicate?Rahul_latest_v2.pdfWhich one?
Interview calendar11:00 · Client roundClash11:00 · Candidate callNot confirmed
Follow-ups overdueOffer acceptance3 daysJoining dateMissing
Branch manager, retail banking, Pune, 8 to 12 years
Neha Joshi
Branch Manager at Riverbend Bank
AI reasoning: Runs a 14 person branch in Pune and grew its deposit book two years running. Ten years in retail banking.
Team of 1410 yrs retail bankingPune based
and 110 more, ranked
Post offer tracker1 candidate
Ritika Sen
38 days in stageSenior Product Designer · Urban Company
7.5 yrs · Gurugram
StatusResignation Acceptance
3 of 4 steps doneNext: Joined
- ✓Offer accepted
- ✓Resignation sent
- ✓Resignation accepted
- Joined
Manager approved release.Pooja Nair · 27 Sep 2026
Illustration of a typical setup today. Sample data.
Hiring is a people business. Software should do everything except the people part.
Measured results
- 2×
- recruiter efficiency
- 30%
- lower external sourcing costs over time
- 40%
- better shortlist quality
- 100 CVs
- parsed in under 30 seconds
- 10×
- more CVs added without paying for them
Measured over 4 months across 800+ live roles inside a working recruitment consultancy. Read the case study
One tool. Every step. No handoffs.
Add a role in seconds
Drop in the client email, the JD or both. AI fills every field for you.
Lock it and allot it
Set the owner, the minimum CVs to send and the deadline agreed with the client. Allot it yourself, or let a team lead or recruiter pick it up.
Search your database first
Describe the role in plain words. AI shows its reasoning and the evidence from each CV, so nobody has to open the CV to see why. Prefer filters? You get keyword counts. AI never shortlists or rejects; your recruiter does.
Add new CVs in bulk
Found good people on job portals? Upload them together, and AI files each CV by industry, department, qualification and CTC.
Bring website applications straight into your ATS
Connect your website to ScoutYard so applications flow directly into your ATS. This customizable website integration is optional and charged separately.
Call with a ready questionnaire
Every job gets an AI questionnaire built from the JD's key points, and a calling sheet lands in your inbox or downloads as Excel.
Mark consent, capture answers
One quick form for expected CTC, notice period and the questionnaire answers.
QC before it goes out
Your QC head checks every CV, from QC Pending to QC Approved.
Share with structured answers
A ready mail sends each CV with the candidate's answers laid out, to the client or hiring manager. ScoutYard counts the days since CVs were shared.
Interviews in two clicks
Mark each round and send the candidate the invite in two clicks.
Track every offer to joining
Offer accepted and its date, resignation copy received, resignation accepted. You see who is going quiet.
See every role in one click
Velocity, quality and bandwidth across every recruiter.
See where every role stands, and why.
Most tools show you candidates. ScoutYard shows you the whole operation: who is fast, who is sending CVs that get shortlisted, and who is waiting for their next role.
Dispatch turnaround More CVs shortlisted ↑
Recruiter 1
Recruiter 2
Recruiter 3
Recruiter 4
Job allotment
Vikram Joshi
WaitingNo new role in 9 days
Anita Rao
WaitingNo new role in 6 days
Priya Sharma
Loaded3 roles this week
Every report opens in one click. No spreadsheet, no calling round for updates.
Works with the tools you already use.
Built in
- Outlook
- Gmail
CVs in by bulk upload
- Naukri
- Shine
- Any job portal
- Your inbox
Emails go from your own Outlook or Gmail and are logged against the role. WhatsApp opens the chat in one click. See all integrations
What your current setup is costing you.
Set your numbers, flip to ScoutYard, and see what comes back. Directional, based on our measured results.
LineTodayWith ScoutYard
Roles your team can handle a month20up to 40
Average time to closure45 daysshortlist stage 30% faster
External spend a year₹6,00,000₹4,20,000
₹1,80,000a year back on external spend
Directional. Based on 2x recruiter efficiency, 30% faster shortlists and 30% lower sourcing cost over time, measured over 4 months across 800+ live roles inside a working recruitment consultancy.
The 30% was measured on portal spend inside a consultancy, so for a TA team the agency fee saving is an estimate.
One tool for both sides of hiring.
HR and TA teams
Search your own talent pool before you brief an agency, give hiring managers one place to shortlist, and follow every offer to joining day.
Industries
See ScoutAI work in your industry.
Choose an industry to explore a sample search.
ScoutAI searchInteractive demo · Fictional data
Demonstration only. Profiles, CV evidence and matches are illustrative. Your recruiter makes every shortlisting decision.
Your candidates stay yours.
SOC 2 Type II compliant infrastructure
Your data, your account
Your CVs and candidates sit in your own account. Nobody at ScoutYard can see them without your permission.
Two factor login
For every user, on every device.
Permissions you control
Give or take away any permission for any user, so recruiters, hiring managers and leaders each see only what they're meant to see.
Every step logged
Who moved a candidate, who sent an email, who updated a joining step.
Questions hiring teams ask.
AI hiring software for recruitment agencies and HR teams. It searches the CVs you already have, parses new ones in bulk, checks every CV before it goes out and tracks each hire to joining day.
Because most ATSs store CVs but don't help you find the right one in them. ScoutYard starts every role with an AI search of your own database, then adds a QC step before sharing and a joining tracker after the offer.
ScoutYard was built inside a working recruitment consultancy, around three things: searching the CVs you already own, checking every CV before it goes out, and tracking hires to joining. See the full checklist on our Compare page.
Usually a day. You upload them in bulk, and ScoutYard parses 100 CVs in under 30 seconds.
No. AI does the reading and searching. Your team makes every call and spends more time with candidates.
No. Your data sits in your own account and is never shared.
Yes. ScoutYard runs on SOC 2 Type II compliant infrastructure, with two factor login for every user.
We share pricing on the demo, based on your team size.
Show us where your hiring gets stuck.
Slow shortlists, rejected CVs, candidates who go quiet before joining. In 30 minutes we'll show you how ScoutYard handles each one.