More hiring power. Less cost.

The problem

The consultancy had decades of CVs, but its recruiters couldn't search them quickly. When a new role opened, the team went back to job portals and paid to find people it had often met before.

Knowing where a role stood was its own job. Status, feedback and candidate details were spread across mail threads and spreadsheets, so every update took time to piece together, and the team's efficiency suffered badly.

Shortlists went out without a consistent check, so clients rejected many of the CVs they received. Follow ups lived in phones and spreadsheets, and a selected candidate could go quiet weeks before joining day without anyone noticing.

What changed

Search the database first

Every new role now starts with ScoutYard's AI search across the consultancy's own CVs, described in plain words. Portal searches come second.

Every CV kept for good

CVs from every portal and inbox go in through bulk parsing, 100 in under 30 seconds, so the database grows with every role instead of being bought again.

A quality check before dispatch

No CV reaches a client without passing QC Pending and QC Approved. Weak fits stop there with the reason logged.

Selected candidates followed to day one

The joining tracker shows who has confirmed their package, sent a resignation letter and had it accepted, so the team calls the quiet ones first.

Everyone on a role, up to date in one tool

The consultancy decided everyone involved in a role should work from one connected tool. Recruiters and leaders now see every role, its owner, its latest status and what is pending in one click, instead of searching mails and sheets or calling each recruiter for an update.

Why we can't name the firm

ScoutYard was built inside this consultancy. Many of our customers are recruitment agencies themselves, so we keep the firm and its clients anonymous. On a demo, we're happy to walk you through how the numbers were measured.