Questions about ScoutYard, answered.
What ScoutYard does, how it works for recruitment agencies and HR teams, how your data is kept safe, and how to get started.
By Aayush Garg, founder of ScoutYard · Last updated 2 November 2026
32 questions in 6 topics
About ScoutYard
What is ScoutYard?
ScoutYard is AI hiring software for recruitment agencies and corporate HR teams, built with 30+ years of on ground recruitment experience. It searches your own candidate database, parses CVs in bulk, checks CV quality before submission and tracks every candidate from shortlist to joining.
Who is ScoutYard for?
ScoutYard is for recruitment agencies and consultancies with 5 to 30 recruiters, and for corporate talent acquisition teams that manage their own open positions with hiring managers.
Is ScoutYard an ATS?
ScoutYard does what an applicant tracking system does, and adds AI candidate search, bulk CV parsing, a quality check before CVs go out, and a joining tracker. It is built for how recruitment agencies and HR teams actually work.
What is The Yard?
The Yard is our name for ScoutYard as a whole: the AI hiring software where your candidates, roles, notes and hiring decisions live in one place.
Who builds ScoutYard?
ScoutYard is built by Niksh Ventures Private Limited, a software company led by founder Aayush Garg. It was built and proven inside a working recruitment consultancy with 30+ years of on ground recruitment experience before it was offered to anyone else.
Features
How does ScoutAI candidate search work?
You describe the role in plain words, the way you would brief a colleague, or upload the job description. ScoutAI searches every candidate your team has ever added and shows its reasoning for each match, with short evidence points such as experience, skills and location.
Does ScoutYard give candidates a match score?
No. Instead of a score, ScoutAI explains why each candidate fits, with its reasoning and the evidence behind it. Your recruiters make the final call on every shortlist.
How fast does ScoutYard parse CVs?
ScoutYard parses 100 CVs in under 30 seconds and makes them searchable straight away. It fills in company, designation, experience, current package, notice period and location from each CV.
What is the QC flow in ScoutYard?
The QC flow is a quality check before any CV reaches a client or hiring manager. Each CV moves from QC Pending to QC Approved and only then to Dispatched. The QC head approves or rejects in bulk, and every rejection is logged with a reason.
How does the joining tracker work?
After an offer, ScoutYard tracks package confirmed, resignation letter received and resignation accepted, through to joining, and records who updated each step. Candidates who drop out are flagged in red so nobody puts them forward again.
Can I schedule interviews in ScoutYard?
Yes. Interviews are scheduled in two clicks from the agency or HR side, and the candidate receives the date, time, mode and venue or link automatically.
Does ScoutYard work with WhatsApp?
Yes. Recruiters open a WhatsApp chat in one click from any number on the candidate record.
Does ScoutYard work with Outlook and Gmail?
Yes. You can email one candidate or every candidate on a role from your own Outlook or Gmail account. Mails to a role go out in Bcc, so candidates never see each other.
Does ScoutYard connect to LinkedIn or Indeed?
Not directly today. CVs you download from LinkedIn, Indeed or any other job portal go into ScoutYard through bulk upload, 100 in under 30 seconds, and stay in your database for good.
What reports does ScoutYard have?
ScoutYard has a selection funnel from assigned to selected, by recruiter or by client, a one click view of open roles, owners and pending actions, and job allotment insights that show who should get the next position.
For recruitment agencies
How does ScoutYard cut costs for a recruitment agency?
More roles close from candidates already in your database, so you buy fewer job portal searches and CVs. Inside a working recruitment consultancy we measured 30% lower external sourcing cost over time, 10x more CVs added without paying for them, and 2x recruiter efficiency, measured over 4 months across 800+ live roles inside a working recruitment consultancy.
Can I see what each recruiter is working on?
Yes. Every mandate shows its owner, what is pending and where it is stuck, and the selection funnel shows results by recruiter and by client.
Is my candidate database safe from other agencies?
Yes. Each customer's data is kept separate, ScoutAI only searches your own database, and every user signs in with two factor login.
Does ScoutYard improve shortlist quality?
Yes. With ScoutAI matching and a QC check before every dispatch, shortlist quality rose 40% and median time to a shortlist fell 30%, measured over 4 months across 800+ live roles inside a working recruitment consultancy.
For HR and TA teams
How does ScoutYard reduce agency costs for HR teams?
ScoutYard helps you fill more positions from candidates you already have, so you brief recruitment agencies only for the roles you cannot fill yourself.
Can hiring managers use ScoutYard?
Yes. Hiring managers shortlist or reject candidates inside ScoutYard instead of over email, and their decisions go straight back to the HR team.
Can hiring managers see everything?
No. Each hiring manager sees only the positions, candidates and stages you allow.
Can ScoutYard track positions by department?
Yes. HR teams see each open position by department, who owns it, and what is waiting on a hiring manager.
Data and security
Is my candidate data safe in ScoutYard?
ScoutYard runs on SOC 2 Type II compliant infrastructure. Every user signs in with two factor authentication, and each customer's data is kept separate.
Does ScoutAI send my data outside my database?
No. ScoutAI only searches candidates already in your own database, and results always come back to your team for review before any action.
Will the AI get matching wrong?
ScoutAI ranks and explains, it does not reject anyone on its own. Every shortlist stays yours to change, and you can see why each person was suggested.
Pricing and getting started
How much does ScoutYard cost?
ScoutYard is in early access, so we share pricing on the demo, based on your team size.
How do I move my existing CVs into ScoutYard?
Upload them in bulk. ScoutYard reads them for you, 100 CVs in under 30 seconds, so your database is searchable on day one.
What if my team won't use another tool?
They won't use anything that adds a step. Everything in ScoutYard replaces something they already do by hand. Judge it on whether the first week saves time, not the first day.
We already have recruitment software. Why switch?
Most tools store candidates. ScoutYard helps you find the right ones in what you have stored, checks every CV before it goes out, and follows each candidate to joining. Bring a live role to the demo and compare.
What happens in the demo?
A 30 minute call on Zoom. Bring a live role if you can, and we'll show you how your team would shortlist for it in ScoutYard.
How do I get started with ScoutYard?
Book a 30 minute demo from this page or message us on WhatsApp at +91 99099 20479. We are onboarding a small number of teams in early access and set up each one ourselves.
Still have a question?
Ask it on a 30 minute demo, or send it on WhatsApp and the founder will reply.